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4 Beneficial Features of Dominion’s Onboarding Software

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Ensure a seamless transition from new hire to employee

The hiring process as a whole can be quite a costly venture. It’s impossible to put an exact price on what each new employee is going to cost you, but HR professionals everywhere agree that it is not cheap. Unfortunately, there isn’t much you can do to limit this price short of focusing time and energy on your employee retention rates. 

However, it isn’t just the monetary cost that makes hiring new employees such a headache. The time it takes to gather all the new employment documents and ensure they’re completed accurately alone is rather daunting, and that says nothing about the work that needs to be done after the employee starts. Often the first day or two of a new hire’s training results in them filling out mounds of paperwork, and that doesn’t leave them with a great first impression of your company. With Dominion’s Onboarding software, you can say goodbye to this cluttered, unorganized process and say hello to a streamlined method that will save you time and boost your new hire retention rate.

1. Complete New Employment Documents Electronically

With Dominion, all of your new employment documents are completed online and available in the cloud. You simply need to input the new hire’s general information and select the pages you would like them to complete. Once that’s done, our software will automatically send the employee an email with login information that directs them to our software. 

At that point, they’ll follow the prompts to fill out the pages selected for them to complete, such as emergency contact, direct deposit information, W-4s and I-9s, and dependent information. You’ll get a notification once they have completed all of their new employment documents, so all you have to do is hop into the software, certify their I-9, and mark them as completed. What’s more, all of the employee information is automatically transferred into your payroll so there is no dual entry on your part.

2. Rehire Employees Seamlessly 

Dominion has a “Rehire with Onboarding” function that allows former employees to integrate seamlessly back into the organization and our payroll system. If you’ve furloughed employees due to COVID-19, or plan on hiring the same individuals back into your seasonal workforce, this feature can be beneficial. Rehired employees can then be updated with new business policies and appropriate safety training as needed. This process can be entirely paperless, and the rehired employee can complete all necessary documents from home.

3. Onboarding that Pays for Itself

At Dominion, the pricing behind our product is surprisingly affordable, particularly when you consider the costs it will save you. For one, being paperless will save you the costs spent on paper, ink, file storage, and other company expenses that add up over time. Additionally, the time it will save you leaves you available to focus on more important tasks, and as we all know, time is money.

Lastly, you’re going to save on your employee retention rates. 

As discussed above, the cost of employee turnover is immensely high, and according to a recent study, thirty percent of new hires will leave a job within 3 months of starting. A big contributing factor to this is due to a lack of proper onboarding. By having software that makes this process smooth and efficient, your employees will have a better outlook on your company from the get-go, and your retention rates can increase significantly.

4. Stay Secure and In Compliance 

Dominion creates an electronic trail that will help you stay in compliance when you need to track down certain documents. You no longer have to worry about them getting lost or damaged and you’ll always have records that prove the appropriate materials were delivered, reviewed, accepted, and filed. What’s more, you’ll have passwords and encryptions that offer high-level security for your employee files. We take security very seriously at Dominion, using encrypted data-at-rest, 2-factor authentication, and penetration testing.


Interested in learning how Dominion Systems can help your company?

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