Applicant Tracking System Demo Part One

Back in August of 2014 we did an applicant tracking demo of our software. I wanted to post the demo and provide a transcript of it. We have done an update since then, if you are interested we are doing a demo on March 24. Register right here.

Applicant Tracking System Background

Thanks everyone for attending our product demo today. We are going to be talking about Dominion Systems’ applicant tracking software. This product is an existing product within the Dominion Systems platform. I am going to show you two different looks today within our applicant tracking product. First, I am going to show you an actual client who has been using this product for awhile. We will take a look at how that client uses it in a live environment. After that, I will be showing you applicant tracking from the admin side within Dominion’s payroll product.

Applicant tracking, a couple quick items before we start. It is a product we have developed ourselves at Dominion Systems, it is not a piece of software that we franchised or attached to our system. We have continually added features over the last few years. We will be doing a new version of this product in 2nd quarter of 2015 to update the user interface and adding a dashboard with analytics. It is a great product for our clients that have a need to eliminate paper resumes.

Before we go too much further, one of the big things nowadays with applicant tracking is what does the product provide to our clients or prospects? This product is specifically designed for folks that currently have job openings where they are taking a lot of paper in. And going through those paper applications or paper resumes and then determining if that candidate has the right education, skills, for that job you might post. What this product tries to do is simplify that and make it all an electronic process.

Without further ado, I am going to be showing you an existing client that has been on this product for 5 years. It is a nonprofit from the West Michigan area. This is an example of a client that always has a number of openings for their facilities; and the openings tend to be entry level positions. What we typically do with clients is that we will tie into their website. Most people nowadays, when they are looking for job postings, whether it is at a career fair or online, will be going to your businesses website. Typically where they are going to go is to a tab that says careers or employment opportunities. So for this example, I have pulled up to the career section of their website. It details out a little bit about the careers that are available and what first time users need to do.

Candidate applications

The important element here would be the ‘click here’ for employment application. You will notice when this is clicked it will automatically take a user to Dominion Systems’ site. We have tied in with that client and this is where the actual candidates will apply for potential job postings.

Application instructions

Under the job postings area we have instructions on the right side of the screen that will show candidates how to set up a profile and also how to apply for a job with your business. On the left hand side we have different types of categories that are available. Those categories are user defined or client defined. So for example, in this case this client has admin positions that have no openings, houseparent services, services direct care and transportation. That doesn't have to be the way you sort your job openings. I have had clients before in the past that have different locations in state, or out of state, and someone can look at what job postings are available in Grand Rapids. From there go to different locations in Grand Rapids and different job postings within those locations.

I am going to click on transportation, the screen at the bottom will detail that there are three postings right now for a candidate. It will tell you the date it was posted, part time, full time, and the type of work. In this case if the candidate wants to get more information on driver in west Michigan, all they have to do is click on that.

How the job postings look

This will show you the job postings available to the candidate and the information on this job posting can be as detailed as you want it to be.

  • Posting number

  • Job type

  • Job title

  • Any other type of requirement

It can also include any type of education history that must be supplied, such as:

  • High School

  • College

  • Graduate

  • Doctorate

With applicant tracking, we have the ability to fill out an application and or attach a resume. Or if you choose, depending on the position that is open, maybe not even fill out an application just submit a resume. Location, start date, potential salary, hours per week, posting dates, and let the candidate know if the position has been filled or it is still open.

When we designed applicant tracking, we designed it to simplify the life of a candidate too. What is important when people are filling out applications to different jobs is having to do it over and over and making that easier. Especially since 2009, when people were filling out a lot applications, we wanted to simplify that process. At the bottom there are a couple of buttons, ‘back to listings’ takes you back to the job openings. ‘Returning users’ is someone who has already set up a profile within the applicant tracking system.

The idea out here is that if someone is trying to apply for a job and they really want to work for this specific company; they can set up a profile where they put in their contact info, education, and back history in terms of jobs previously and personal references. And they maintain that profile. As different types of jobs open up at your company, instead of having to fill out an application from start to finish, if they are a returning user they can take their info off their profile and simply move it onto the job posting.

First time user

Otherwise if I am a first time user, I click here and fill out the signup info. First name, last name, and other important information. The candidate will set up their own user name, password, and security question. This is very key to applicant tracking. As the hr manager or payroll manager that might be reviewing these applications, the last thing I want to do is add additional work. Having people call up and say,

‘Well, I forgot how to get into the system.’

‘I forgot my login.’

‘I forgot my password.’

We set up applicant tracking so that once a candidate is set up and they forget these things, they will have a security option where they can put in a question and get an answer and it will email them back a new user ID or password temporarily, so they can access the system. Once again the idea behind here is to reduce down the amount of time, effort, and work you need to do.

Thanks for joining us for part one. Check back soon to see part two of our applicant tracking system demo.