It’s 4:00pm on a Wednesday afternoon, the week of payroll, you’re running out of time to submit your ACH. You need to have it in by 5pm before you leave in order to make sure your employees have their direct deposit by Friday. With an hour of time left you are scrambling to get everything in on time. Calculating time cards, approving expenses, and making sure all the taxes add up correctly; it can be overwhelming to say the least. Throw in some missing punches from a select group of trouble employees and you have your hands full. Sounds like a scene from a horror film, am I right? So, how can you pull this off to ensure your people get paid on time? Better yet, how can you make sure this doesn’t happen again? It begins - and ends - with your payroll software.
Stop Manually Calculating Time Cards
If your payroll software and time and attendance software don’t work together (YIKES!) then you’re missing out on reaping the full benefits of both. The luxury of having your software systems talk back and forth is that it cuts out the time you need to spend manually entering in data. When your time and attendance software pushes employee punches directly into payroll it eliminates the need for you to calculate those hours. It also ensures a more accurate paycheck because it eliminates the chance of human error.
Quickly Fix Missing Punches
From time to time employees might forget to clock in and out, it happens. However, this doesn’t have to slow you down when you’re running your payroll. Quick punches will allow you to quickly add an employee's hours so you can move on to the next step in your process. As I mentioned earlier, if your payroll and time and attendance system communicate, this new punch will flow into your payroll seamlessly.
Calculating Taxes and Various Tax Authorities
When you’re handling payroll for an office chances are not every employee lives in the same city, or sometimes employees may be from different states. This only adds to the headache that is tax calculations. Instead of spending your precious time trying to number crunch for various tax authorities, you could be hitting “submit” on your payroll and getting ready to head out for the day. If you’re still using a clunky payroll system chances are you will sit there and number crunch until everything adds up correctly. One of the most powerful functions of a great payroll software is the ability to automatically calculate taxes and pay them out to the proper party.
Payroll doesn’t have to be scary, though if you’re using the wrong software it could be. If you’re interested in learning more about how Dominion can make your payroll less painful, request a quote, no ghouls attached.