3 Simple Tips on Choosing the Best HRMS Solution for your Business

Did you know there are different types of Human Resources Management Systems (HRMS)?There are multiple acronyms used to describe HR software solutions, such as HRM (Human Resource Management), TMS (Talent Management System), ATS (Applicant Tracking System, but the most commonly used are HRIS (Human Resource Information System), HCM (Human Capital Management), and HRMS (Human Resource Management System). Whatever acronym you choose to use, there really isn’t much of a difference. It all depends on the scope of what the system can do. Obviously, the needs of a small start-up company will be different than for a multi-billion dollar company. According to betterbuys.com, the real concern for the different terms is among vendors fighting for search engine optimization (SEO).

So what exactly is an HRMS? It is a form of human resource software that combines different systems and processes that streamline a company’s employee data. HRMS are used by businesses to combine HR processes such as storing employee data, managing payroll, management benefits, tracking applicants, keeping track of attendance, and more. HRMS are designed to make the HR department’s life easier, allowing them to focus on other important tasks. So with all the options that are out there, how can one know which HRMS is the best for their business? The first step when looking for an HRMS solution is to make a list of needs. What exactly are you looking for? What do you expect your solution to streamline? How much money are you willing to spend on an HRMS software? Once you have compiled your list, then you can start looking at the options out there. I am a research enthusiast. Whenever I am planning on purchasing anything, I look for reviews, I ask around to get other people’s opinion, and I try to find out everything I can about the item I want to purchase. So, like with any other purchase, I strongly encourage you to do your research. I want to share some tips with you on what to look for when considering your next HRMS solution.

Easy Installation Process

This is probably one of the most important things to look for. If you are looking to invest into an HRMS software, it better be easy to set up. Your provider must be willing to do most, if not all of the work. There would be no point to go with a software that is too complicated to install or to use, which brings us to the next tip.


Remember, you are looking for an HRMS solution because you want to make your department’s life easier. Before you go with an HRMS, make sure you have seen how it works first hand. Some providers offer free, personalized demos, and others even offer free trials. Take advantage of that. An HRMS should have flexibility in terms of your company’s own preferences and requirements, which ensure that you make use of the software in the best way possible.

Ongoing Software Support

One of the biggest complaints I hear about some HRMS vendors is their lack of customer support. Once they get a deal, they forget about their new customer and focus on getting new business. Before deciding on a HRMS solution, make sure they will be available for you whenever you have a question or run into any issues. Like I mentioned before, read up on some customer reviews or ask people you know that are already using that software. You need to be certain that you will always have a real person to talk to and get the support you need whenever it is needed.

Always keep in mind that you are looking for an HRMS because your goal is to streamline your HR processes. The solution you decided to go with should do exactly that. Remember to take advantage of the free trials or free demos offered by your vendors. At Dominion, we like our prospects to see how our software can help their business by offering a completely free, personalized demo. To see how Dominion can make your life easier by streamlining your HR process, request a free demo below!