Previously I have shared with you the benefits of going paperless, or how technology can make your HR department’s life easier. The truth is that doing things the old fashioned way has little to no advantages nowadays, which is why technology has become much more advanced in order to streamline processes. When recruiting, HR departments get swamped with resumes and cover letters, and whether these are paper or electronic, they need to be stored somewhere. Does your company have a central location or database where the HR department can keep the company’s recruitment efforts? If your answer is “no”, then I encourage you to consider getting an ATS, or Applicant Tracking System. An ATS is a software that allows you to handle all of your recruitment needs electronically. It allows recruiters to collect and store candidate data and any other job-related data in order to track and monitor the process each candidate goes through during the hiring process. Having an ATS has many benefits for any company or even small business, and I’d like to share some of those with you.
Like with any other software, using an ATS will save you more time than doing things manually, or the old fashioned way would. The recruitment process can be long, arduous, and time to consume without using the proper technology. Thankfully, ATS has been designed for exactly that, to save time. When an employer posts a job description on any job boards, they quickly begin receiving resumes and cover letters. Instead of sifting through these manually, an ATS can automate the process for them, allowing them to sift through all that information in a more organized way, which in return makes it that process faster, saving them time.
After a hiring manager has sifted through all the resumes and cover letters they received, it is time to decide which candidates possess the qualities and capabilities they are looking for. This is probably one of the best advantages of applicant tracking systems. Once the resumes and applications have been submitted, the ATS automatically sifts through all that data and pulls the most qualified candidates. These are based on keywords and specified criteria inputted by the hiring manager. Without a doubt, this feature alone can save hours of work, allowing recruiters and hiring managers to focus on other tasks.
Automate Your Process
Once a hiring manager has selected the candidates they found the best match the qualifications they are looking for, it is time to set up some interviews! With an ATS you can program preset emails to send out to those candidates, inviting them back in for an interview. You can also send tasks to supervisors or managers to respond to certain applicants. An ATS can also allow everyone on your team to have a general idea about what applicants were in the hiring process.
Improve Your Candidate Experience
I remember when I was applying to jobs after I graduated college. I applied to so many places, and every time I submitted an application, I wrote it down on a notepad. Out of over 100 places I applied to in the course of a month, only 5 of them got back to me. FIVE. As an applicant, I found this very frustrating and unprofessional, to say the least. Nowadays applicants have become very picky. Because of this, they are likely to be unsatisfied if they don’t receive regular updates on the status of their application. As a matter of fact, this is true for almost a third of your applicants. I understand that companies have hundreds of applications coming through once they have a job opening posted, which makes it hard to respond to every single one of them. Thankfully, with an applicant tracking system you can automate responses, which makes it easier to respond to all applicants. For more statistics and facts about how an ATS can improve your candidate experience, click here.
Aids the Onboarding Process
Once the hiring manager selects the ideal candidate and they have accepted the job offer, it is time to begin the onboarding process. Most ATS make it easy for companies to transfer information from the new employee’s resume or application, eliminating the need for double entry. An applicant tracking system that is well integrated can allow employees to move from the hiring phase into the onboarding phase with ease.
The advantages I mentioned above are only a few of having an applicant tracking system. There are other important benefits such as compliance assistance, employee retention, and much more. If you are currently not using an ATS, I encourage you to look at some options. There are many different ATS out there, so I would like to share some useful tips to use when choosing the right applicant tracking system for your business.
To see how Dominion’s applicant tracking system can work for your company, schedule a free demo today!