5 Ways Integrated HR Systems Benefit Businesses

This post was written by Dale Scott

HR software is not a novelty anymore, but rather a necessary tool that enables precise and efficient recruiting. The system automates most of the manual work, improves sourcing strategies, and expands social reach – to name but a few advantages.

This is exactly why 97% of HR leaders are planning to increase their investment in recruiting technology by 2020. While the importance of HR systems is indisputable, the real issue is how to find the right platform for your company.

There are dozens of different options, but the most challenging question is: Should I choose the best of breed software or an integrated system? The former option serves a particular purpose such as applicant tracking, onboarding, or learning, while integrated platforms combine the whole set of options on a more generic level.

It's evident that neither of these two options is perfect. On the contrary, you need to think about the nature of your business to come up with the most appropriate choice. However, the truth is that integrated HR systems are becoming more advanced over time, which means they don't require as many adaptations as they used to a few years ago.

Such systems provide clients with numerous advantages, and we will show you here the five most important reasons why integrated HR software benefit businesses.

1. Preventing Time-Waste

As an utterly unified service, integrated HR software automates most of the work, so you don't have to waste time entering data manually. The same goes for all members of the HR department as they all have access to the same database.

This means everyone can stay aware of the current state of affairs, monitoring crucial information such as recruiting stages, onboarding, due dates, and other activities.

Besides that, all features are simple and easy to learn, which means your staff members won’t be confused and asking too many software-related questions. Being a user-friendly tool, HR system enables uninterrupted workflow, keeping the productivity to the maximum level at all times. Interested in learning more about improving productivity? Read on!

2. Database Remains Integrated

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The best of breed HR system can cause a lot of practical issues because it forces you to create multiple sets of information for different segments of work. For instance, you will have to separate data based on the features such as employee engagement, talent tracking, payroll, etc.

Alton Bergin, a recruiting specialist at Careers Booster, says that the integrated system allows HR managers to accumulate information within a single database, while each new entry seamlessly synchronizes with the existing directories: “This doesn’t only make the job easier but also improves the overall flexibility of the system and its potential to keep all information perfectly aligned.”

3. Increased System Accuracy

As we already mentioned, automation is one of the most important aspects of integrated HR software. Since it eliminates most of the manual work, it can increase system accuracy, thus preventing a lot of human-made mistakes. What’s more, it's not only about automation since database unification also improves precision.

The best of breed systems require multiple sets of data across various units, creating preconditions for the higher number of manual data inputs and mistakes, consequently. On the other hand, integrated HR software relies on one dataset only. While it doesn’t have the power to make the system 100% accurate, it does make it much more precise.

4. Quality Reporting

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Another consequence of multiple databases is the need to extract various data manually. This makes HR reporting and analytics much more demanding and time-consuming, even though you don't need more than just a simple report. But it doesn’t have to be. HR Reporting can benefit your business.

Activities that require days with the best of breed models don’t take more than a few clicks in case you are using the integrated HR system. You need to choose your preferences, and the system will display a full report within seconds. This way, the process becomes much faster and more accurate.

5. Improved Compliance Procedures

Compliance procedures may seem like a technical segment of HR, but they remain critical nevertheless. When running different units of the HR business, you need to pay attention to the General Data Protection Regulation (GDPR) and other similar regulations.

Integrated HR software can do much of the work on its own, conducting compliance audits along the way. While the best of breed system also allows more straightforward compliance procedures, it cannot encompass the entire scope of work due to the narrow framework of responsibilities.

A modern dilemma in the field of human resources is not whether to use the HR system, but whether to take the best of breed or integrated software. While both solutions have their pros and cons, we showed you five practical reasons to choose the integrated version. We hope this post helped you to make a decision, but let us know in comments if you have something to add to this exciting topic.

Interested in seeing how an integrated HR system can truly benefit your business? Give us a call!

Dale Scott is an adventurous hiker, who loves nature and sunsets. He thinks there’s no better place for creativity than a park outside.