8 Ways You Can Take Your Onboarding to the Next Level

A good onboarding process can help new hires adjust quickly and smoothly to a new job. HR professionals and hiring managers are putting a top priority on making the employee experience better to attract and retain top talent. If you haven’t hopped on this bandwagon yet, you should start by taking your onboarding to the next level in order to make the employee experience more memorable and engaging. Come up with a great onboarding strategy that you can utilize for most of your new employees and you will set your new team members up for success at your organization in no time.

No matter what industry you work in, we are all in the people business. Regardless of how tech-savvy you may be, face-to-face meetings are still the most effective way to capture the attention of participants, engage them in the conversation, and drive productive collaboration. If we don’t continue to nurture strong and positive personal relationships with our clients and coworkers, we won’t build trust, understanding, or a sense of a shared mission – all of which are critical elements to successful partnerships and business success.
— Michael Massari, Caesars Entertainment Senior Vice President of National Meetings and Events

1. In-Person Orientation

As Michael stated, face-to-face meetings are still preferred and are the most beneficial, not only with clients and customers but also with employees. Set up an in-person orientation with your new hire to go over the company structure and other necessary details, and even introduce them to upper management if possible. This will be memorable for the new employee and provide them with the opportunity to make a great first impression.

2. Buddy System

You can set up a buddy system by assigning your new hire a partner to help navigate their first few days at their new job. This partner can be either a peer veteran or another new hire, both of which are effective and have their own pros and cons. Assigning your new hire with a peer veteran will be beneficial for them to learn the ropes easier. The veteran employee will be able to help them navigate the office, introduce them to other departments and team members, and set them up for success by sharing tips and tricks. Partnering two new hires together, on the other hand, can be beneficial emotionally for both of them. They would reduce stress by discussing the challenges both are facing and make them feel less alone and out of place.

The Definitive Guide to Onboarding Success

3. Mentors 

Mentors are similar to the buddy system, with the difference being their seniority level. Mentors will help guide your new hires to success. A plan should be discussed with short and long-term goals set and consistent feedback should be given throughout the employee's journey to support growth. Learn more about what the best mentors do here.

4. Responsibilities

Be prepared by splitting up the responsibilities for onboarding your new hire appropriately. Will the hiring manager give the orientation or will HR? Will their direct manager share their job duties and responsibilities? Take the time to learn who the most effective person is for each task and communicate. Everyone needs to be on the same page so that time is utilized efficiently and efficiently.

5. Timing: Be Organized and Ready

Be ready when the new hire arrives on their first day or for their orientation meeting. Have that folder set up and prepare their desk space ahead of time. Showing organization and punctuality will give a good impression early on and set good expectations. After all, they’ve already sold you on why they’re the best candidate for the job, now it’s your turn to sell them on why the job is the best position for them.

6. Welcome Bundle

A “welcome bundle” is the perfect way to show your new hire that you are prepared for their arrival and are welcoming them into your organization. A welcome bundle can include items that embody your company's brand such as a notepad, pen, coffee mug, or t-shirt. Other items could be nutritious snacks, a stress ball, a picture frame, or even a planner. The best welcome bundles are personalized to the new position’s tasks. Did you just hire a salesperson? Including a car freshener, business card holder, or leather padfolio would be thoughtful and useful. The more creative and custom you can get, the more comfortable they will feel. For example, if they shared in an interview that they love to play golf in their spare time, you could include golf balls and a koozie with your company logo on them. Not only does this make the employee happy, but it’s also free marketing for your business!

7. Cost-Efficient Methods

A good onboarding strategy does not need to break the bank. Put together a budget that works for your business and stick to it. An example of a cost-efficient welcoming gift could be a card that everyone in the office signs and writes a short welcome note on. Being prepared doesn’t cost money. Buying in bulk for the welcome bundle would have you saving money. Lastly, utilize tools such as an Onboarding software feature, which brings me to my last suggestion.

8. Empower Your Employees with cloud-based Onboarding

An online HRM software like Dominion’s Onboarding product and Dominion’s Employee Self Service can be valuable tools in the hiring process. These features enable you to empower your new hires so that they are responsible for filling out their personal information online at their convenience. With a compatible integrated software like Dominion’s, you’ll be able to save money by having it all in the cloud. Our Onboarding software directly inputs the information to our Payroll and other HRM software features. With our software, your employees can create an Employee Self Service account, which then enables them to fill out their benefits in open enrollment, pull their paystubs, and request time off when needed, all on their own. This allows you to focus on your other daily tasks.

Want to see what Dominion's Onboarding and Employee Self Service portal can do for your business? Request a demo below!