How to Choose the Best Human Resource Management Software to Fit Your Business

In order for a business to run smoothly, it is important to have a human resource management software or HRMS. An HRMS is a type of human resources software that includes a number of different solutions that ensure the easy management of a company’s employees and relevant data. This includes payroll, time and attendance, benefits, leave management, etc. Using an HRMS will reduce the hours spent doing manual tasks, automate some functions, and even eliminate the chance for human error. Honestly, the list of benefits is quite extensive. The bottom line is that having the right human resource management software will undoubtedly make your business more manageable and your data more accessible, therefore choosing the appropriate one for your business should be a priority.

Identify Your Needs & Consider Your Employees

Choosing a human resource management software for your business can be an arduous process. Before you begin, you must first identify the needs and requirements of your human resource process. Think about how you want to improve that process, how it could not only help you in the present but also in the future, keeping in mind the desires of your HR department. When choosing an HRMS, you also need to consider your employees’ needs. Empowering your employees to use a self-service means significant time savings and efficiency for managers and supervisors. With an HRMS that offers employee self-service, employees can access their schedules, W-2s, choose their benefits, view their paid time off, and much more. These will always be available for employees everywhere they have internet access. Remember, no two businesses are the same, therefore each company benefits from different features that will cater specifically to the company’s needs.

Establish Your Budget

After you have identified your needs, you should establish a budget. How much are you willing to spend to make your life easier and more manageable? Like mentioned before, an HRMS is meant to make your HR process easier and have data available whenever. There are many different human resource management systems out there with different capabilities, and therefore different prices. Do your research. Don’t go with what is the cheapest, go with what you know will be a solution to all of your problems.

Do Your Research

Before you decide on a human resource management software, make sure to do your research. Because there are many different HRMS out there, you have to make sure that you have a list of the ones you are interested in and make sure you are educated on their capabilities. You should take into account managerial and employee feedback. Narrow your list down to about 3 different softwares, and then ask for demos or even free trials. You want to make sure you actually see and experience what the software is all about. Try creating a schedule or approving an employee’s time off. Is the software going to make your life easier? Is it actually going to streamline your HR process? Consider all the needs you previously identified. Does the software offer a solution to most, if not all, of your needs? Ask questions. That is what the sales rep you are dealing with is for. Challenge them and ask questions they will need to think about before answering, and not just upsell the software. Make sure to ask which features come as standard with the contract, and what would require a fee. Also, and I cannot stress this enough, make sure they have good customer support. With every software, questions and problems will arise. You need to make sure that you will have answers when you need them. At Dominion, we pride ourselves in having great customer service. We average a 25 second response time on our live chat, with a two-minute maximum call hold, so help is never too far away.

To see how Dominion’s HR software can streamline your HR process, click here.