How to Improve Employee Engagement Using Employee Management Software

This post was written by Lilou Hoffman

Employee engagement is an essential metric that influences the performance of all companies. When two or more employees are working for you, consider yourself responsible for their happiness, productivity, and engagement.

As an employer, it can be challenging to pay recognition to the emotional state and satisfaction level that each of your employees exhibits. However, it is a crucial tool in maintaining employee engagement levels. Unfortunately, employers sometimes neglect their employees’ emotions, making them feel unappreciated and undervalued. As a result, employee engagement levels will drop, impacting their ability to provide consistent quality results.

To combat these challenges and ensure that employee engagement remains high, there are several HR management strategies that you can implement, including the use of a professional HR management software. When executed correctly, these strategies will help your employees feel respected, valued, and heard.

1. Instant Communication Between Employees 24/7

Open lines of communication between employees and employers is a key facilitator of workplace satisfaction.

By implementing an HR management tool that paves the way for 24/7 communication between employees (instant messaging, voice messages, voice calls, etc.), the engagement of your team will grow significantly. It can lead to fruitful interactions, brainstorming sessions, and sometimes even to the development of close friendships!

2. Automatic Tracking and Distribution of Payments

Timely and accurate payments are critical to maintaining trust between an employer and employee. The distribution of payments can be easily automated with the use of specialized HR management software. Payroll software saves time and money by removing human error from the process of releasing payments.

3. Offer Simple Reimbursement Solutions

In the workplace, it is not uncommon for employees to incur professional expenses that they have to pay out of pocket.  To ensure that employees do not feel uncomfortable doing this, employ a reimbursement procedure that is quick, simple, and highly convenient. Allow your employees to make reimbursement requests whenever they need to in order to prevent dissatisfaction. Alternatively, set up an office credit card that is authorized for business expenses such as travel expenses, client entertainment, or employee appreciation events.

4. Extend Valuable Growth Opportunities

A great employer will consider both his company’s and his employees’ growth. A simple yet effective strategy to improve your employees’ knowledge and expertise in the field is to recommend them specific educational material. For example, your sales and marketing employees could improve their overall results if their sales negotiation skills are improved. Therefore, providing a comprehensive HR vetted negotiation skills training will give your team new tools that they can apply to their careers and elsewhere in their lives. If your company invests the time and money in offering skills trainings to employees, you can build accountability measures into your HR management software, such as assigning milestones and awarding bonuses for completion.

5. Customize Shift Planning

In time, by paying attention, you’ll be able to understand the preferences of your employees. You’ll figure out how your employees’ productivity levels fluctuate across the day, figure out what type of assignments they complete exceptionally, and understand what they hate about the job.

When you gather such data, you have the power to influence your employees’ productivity by assigning your HR software with personalized suggestions and rules on how to plan the shifts and tasks of your employees.


Developing a competitive advantage in your niche depends mostly on the performance of your employees. Keeping your workforce happy and engaged will drive better performance.

It is your responsibility to keep their engagement and happiness levels high by offering them a respectful, healthy workplace Pair our tips with a workforce management software and you’re ready to roll!

As specialists in the corporate business negotiation market, The Negotiation Experts offer instructive advice on their site via articles, Q&A’s, book reviews, case studies, and negotiating definitions.