How to Maximize your HR Software

As advances in technology become more and more prevalent in the workforce, you’d think the lives of executives, managers, and employees would become easier, wouldn’t you? Unfortunately, they’re busier than ever. Between overstuffed inboxes, social media distractions, and excessively long meetings, we simply do not have the time to take on extra tasks. With so many people stretched too thin to take on extra tasks we have to ask ourselves how we can work smarter, not harder. Luckily, we have HR software to help with that. Check out these three key aspects to HR software that will make your life easier.

Personal Data

Let’s consider the process of hiring a new employee. You have to sift through innumerable applications just to find somebody worth interviewing, then manually input that data into the computer when it comes time to hire them on. Even if your company uses an Applicant Tracking software, the data that is automatically uploaded isn’t necessarily going to make it into your payroll software, or your benefits administration portal. Then, at that point, you will have to keep track of more personal information - hire date, benefit date, social security - the list goes on. Having your new employees fill this information out multiple times is an incredibly repetitive process, and doing it yourself is out of the question. Save yourself, and them, the trouble by making sure every aspect of your HR software is in a central location so that all of this information is transferred automatically.

Time Off Requests

Whatever time off policy your company uses, whether it is paid time off (PTO) or vacation, sick and personal days, it can be a nightmare to manually calculate your time off. If you’re a manager approving time off or an employee requesting it, the process can be daunting and cumbersome. As a manager, trying to figure out who and when someone is working can be an impossible task for even the most organized person, especially when it comes time to build out schedules. As an employee, figuring out how many days I have left can be a nightmare. By using a solid Time Off software, you can eliminate all the guesswork. All the employee has to do is log into their Employee Self Service (ESS) portal and they can see the time they’ve earned, used, and have left, all at a glance. Then, whenever an employee puts in a request for PTO, their direct supervisor will get an email that informs them of the request and allows them to approve or deny it at their discretion. This will make the time you put into managing Time Off a thing of the past.

Document Storage

Utilizing document storage within your HR software is the key to an easier life. You can store employee handbooks, important events, employee certifications, and even their trainings all in an accessible area that they can get to easily from their ESS portal. Using ESS is the easiest way for employees to access their information. For example, if an employee has a question regarding the company policy, you can direct them to the company handbook that is located in the employee self service portal. No more excuses that they lost the company handbook or didn't have access to the information they needed. Not sure if an employee has gone through the appropriate training? Check your documents page. It will list all of the trainings they have had available to them so you know what areas they need to revisit.

Using these 3 features to make your HR software a centralized employee database will help you work smarter and eliminate unnecessary manual tasks. Want to learn more about how Dominion’s payroll and HR software can help you out? Request a demo of our software below or email us at

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