Whether you’re currently using Dominion’s Time & Attendance feature, you’re shopping around for one, or you’re looking into Time & Attendance software in general, there are a lot of aspects to the software that you may not be aware of. Because of this, you probably have a lot of questions. While the best way to learn about new software or features is to watch a live demo (you can do that here!), I also wanted to take the time to compile some of the most frequently asked questions we get. While some of these are specific to our software specifically, it should still give you a pretty good idea about what a quality Time & Attendance software can do.
Question 1: What stops my employees from punching in at home on a PC?
Answer: First of all, it should be noted that most timekeeping software allows a number of punching methods, including mobile punching, PC punching, biometric time clocks, and more. If your business opts to use mobile or PC punching (where the employee logs into their Employee Self Service to clock in and out), we have the capability to do what we call an “IP Address Lock-Down.” I know, it sounds really intense. However, all it does is force the IP addresses to be static, meaning employees punching in and out must be on-site or their clocks won’t register. You can even lock down some employees’ IP addresses and leave others (like your remote workers) free to punch in and out from anywhere.
Question 2: What are the pros and cons of using biometric timeclocks as opposed to PC or proxy clocks?
Answer: In our opinion, biometric clocks are one of the safest options to use. With a biometric clock, your employees will clock in and out by using a fingerprint or facial recognition scanner. This will save your organization a lot of money when it comes to time theft. However, as with everything, there are pros and cons that you’ll want to consider before making a final decision.
Pros - You will save on maintenance, since you don’t have to worry about replacing lost or stolen badges. After all, it isn’t often that employees lose their finger or their face! This method also eliminates “buddy punching.” Buddy punching occurs when an employee has a coworker clock them in with either a badge or employee code.
Cons - Occasionally, the read rates on biometric clocks can cause issues when employees attempt to clock in or out. Read rates for facial recognition tend to be in the 95th percentile and above, while fingerprint reads tend to be in the 85 - 90th percentile. While these numbers are incredibly high, it does offer the chance that you’ll have a couple employees experience issues when clocking in and out.
Related reading: The Definitive Guide to Time & Attendance Software
Question 3: I have temp employees, does the system handle that? How so?
Answer: Our system handles temp employees no problem! As with your regular employees, temps can be attached to a supervisor, use PC or clock punching, and even have their punches displayed the same way. The difference is that when employee hours are transferred into Dominion’s payroll grid, those temp hours are screened out. We also have the ability within the system to create labor reports for the temps and temp agencies. If your business uses multiple temp agencies, we can identify which temps go with which agency and create reporting to reconcile your bills from those temps. We can even go as far as to input the percentage of what you pay those temp agencies directly into the employee's file. For example, if your temps get paid at a 117% of their standard pay rate, in the system we can calculate their hours and exactly what the cost is to your company for all those temps who work there.
Question 4: Do I have to use Dominion’s Group Scheduling in order to use Time & Attendance?
Answer: While you certainly can (and we would love if you did!), it’s definitely not necessary to use both features in order to make the most of our Time & Attendance software. However, you should note that by not employing schedules within the Time & Attendance system, you’re going to limit your judgments. This means that if you have an employee who shows up for work 30 minutes late, there is no way for the system to know this and notify you accordingly. There are still many reasons to use a Time & Attendance feature without the scheduling aspect, that is simply how you’re going to get the most bang for your buck.
Question 5: My company is made up of mostly salaried employees. What's the benefit for us to use Time & Attendance?
Answer: There are a few reasons to use this feature with salaried employees. For one, you can take advantage of the Time Off feature to manage all your employees’ PTO requests. You can also have your salaried employees punch in and out as a way of keeping tabs on employees and accounting or time. Even though their pay isn’t based off exact hours worked, it isn’t uncommon for employers to ensure their employees are working the contracted amount of time they were hired at.
Don’t like the idea of your salaried employees punching in and out? Use our “input hours” feature, which has your employees enter their hours worked through their Employee Self Service portal. This will record all of that information so you have it for their records and also keep them accountable for the time they spend working. What’s more, if salaried employees are imputing their hours, that information goes into the system and is then reportable by your company administrators.
Want to see a demo of our Time & Attendance software? Check us out here or request a quote below!