At 22 years old I’ve had my fair share of ‘first days’ on the job. For me, it all started at Sears as a cashier during the holiday season. I was 16 years of age and eager to earn a paycheck, but before I could do so, I was given the daunting task of filling out (what seemed to be) a book of ‘new hire’ paperwork. At 16 I was not well versed in I-9 Forms or W-4’s and to be quite honest I had to seek additional assistance to even complete these forms properly. This became a regular conversation between my mother and me as I switched jobs throughout high school and college. As a new hire, it can be a bit overwhelming; making sure everything is filled out appropriately in order to assure the correct deductions will be applied to your check can be highly confusing (especially for a teenager). So, on behalf of the people beginning a new work relationship I’m stepping up to make a demand for a more streamlined hiring and training process.
Hi, I’m New Here
Being new to a company isn’t always the easiest transition to make. Trying to find your spot, while also proving your ability to successfully fulfill the position, can be tricky. Did I mention the paper process can be confusing as well? With all these changes it would be nice to have a central resource you can call upon (ahem…where is that HR person?). From a business’s point of view, a new hire can be a lot of work, but we rarely hear about the frustrations from the view of the employee; so, ladies and gentlemen, I give you my assessment on said topic.
Who Can Help Me?
Lack of appropriate tools can leave a new hire feeling a bit frazzled. I remember feeling completely unprepared when I started my second job at Tim Horton’s Café and Bake Shop. The training method took an “on-the-fly” approach meaning I was being trained as the doors opened for business. It was a trial and error approach that left me wanting to throw in the towel at the end of my first shift. I believe it is the duty of the employer to present the employees with a hub where they can utilize training videos, access, update, and submit their personal documents.
In my opinion, this is essential to have a smooth transition into the workplace. Now take that a step further. A tool that also allows you to upload videos and screenshots to aid your new employee in making sure they fill everything out correctly. This puts the ball in the employee’s court because you have given them all the tools they need in order to successfully fill out and turn in their new hire forms and important emergency contact information. Employees, both new and former, will benefit from this tool because it empowers them to be more proactive and self-reliant.
A Little Effort Goes a Long Way
Providing the appropriate training videos and tutorials can end up saving you a lot of time and money (who doesn’t want more of that?). It is important to take the time to create a comprehensive training module that can be utilized to bring new hires up to speed on the company. The less time you have to spend training, the more time you have to spend on other important tasks.
Setting Yourself Up For Success
Aside from the paperwork I had to fill out at Sears, the hiring and training process was fairly simple. The reason being, I was able to access training videos that walked me through my daily tasks. I learned how to use the cash register, how to greet customers, how to punch in and out, and what I should be doing during my down time all through the training module. The great thing about the training module is it actually allowed me to watch how it was done, before I was expected to do it myself. Again, this is a great tool for your employees because it shows that you care about their success within the company (company culture, anyone?). This also makes employees feel confident that they can complete their daily tasks in the way that would meet, and possibly even exceed the expectations of management.
Work Smarter, Not Harder
Technology has provided the opportunity for the business world to work in a more efficient manner all that is left to do is utilize these features. The question now is “Where can I find such software that allows me to do all these functions?” Many businesses offer HRM Software that will allow you to upload all your documents and make those documents accessible to employees as needed. This means you can upload handbooks, policies, videos, and all things employee-related. The greatest part about this is the software is surprisingly affordable, meaning you don’t have to have a budget like Sears in order to utilize these features. The only thing standing between your company and a streamlined onboarding process is you. If you’re interested in learning more about HRM Software don’t hesitate to request a quote or browse our site for more information.