Whether it is dropping the kids off at daycare, running into traffic, getting a flat tire, or simply missing your alarm, excessive employee tardiness is becoming increasingly troublesome, costing employers serious money. According to a recent study, an employee who earns a salary of $55,000 per year costs their employer $17.92 every time they arrive 15 minutes late (1). This might not seem like an astronomical number, but when you have several employees abusing their privileges this number quickly multiples. So how can you manage employee tardiness without focusing all your energy on the matter? It all starts with using the resources already in place.
Implement a New Time Policy
Don’t let the title scare you, I’m not saying you have to start from scratch, but some tweaks are needed. If your company has a mix of hourly and salary employees that is perfectly fine, however, everyone should be punching a clock regardless of their pay status. I know the thought of this sounds a bit counter-productive and you’re probably wondering why I’m asking you to track the time of those employees who aren’t paid based on their hours worked, but trust me there is a reason. When you set the standard that all employees need to punch a clock suddenly the expectation is set and employees who are salary become more conscious of when they arrive.
Manage Late Punches
Let’s assume this is a perfect world and your employees suddenly straighten out and start arriving on time...Just kidding, we all know that won’t work so you’ll need to take your time policy a step further. It’s time to dig into your time & attendance and explore the capabilities. Assuming your software has the ability to flag late punches you will want to utilize this. Since all your employees (regardless of pay set-up) are punching in now you can set parameters on their punches so if they punch in x amount of minutes late suddenly you get notified. Want to know how many employees have punched in late 3 times in a two week span? Pull a report on punches and there you have it. Suddenly managing your employee tardiness is easy.
Set Up Incentives
This may or may not be your cup of tea, but so be it, people respond to incentives. Whether you want to give away a gift card, buy the winner lunch, or let them leave a half hour early on a day of their choice, incentives are a great way to encourage employees to be more punctual. An example of how this could work is to set up a point system; every time an employee punches in on time they get a point and after a certain period of time the employee with the most points win. You would be amazed at how a little gamification can change your workforce. If you want to learn more on how you can implement gamification you can read more on that here.
Employee tardiness can be a big problem for businesses, but with the right tools in place it doesn’t have to be so hard to manage.