Is your organization still rounding employee punches to the nearest 15-minute mark on timesheets? Do you allow employees to manually enter their time on a time card or spreadsheet, resulting in estimations and approximations? If you answered yes to either of these questions, you’re likely paying much more for employee wages, overtime, and lost productivity each and every pay period. With the technology and affordable tools available today, you will want to strongly consider using an automated online time and attendance platform that will conveniently track employee time to the exact minute (no more rounding), eliminating countless hours of overpaid minutes.
2018 is right around the corner and we cannot wait to see what it has in store for us! Before looking at the future, I decided to take a look back at the Dominion blogs that were the most popular. When it comes to the payroll and HR industry, there are thousands of resources that can be found online, and for us, being industry leaders is a top priority. We want to be able to share our knowledge and educate our readers on certain topics including employee benefits, time and attendance, payroll, and human resources in general. 2017 had many trending topics such as employee burnout, tracking employee time and attendance, absenteeism, and more. If you missed out on reading these blogs or are interested in getting a refresher, look no further. The following are the top 10 blogs at Dominion in 2017.
Are you happy with your payroll process? Whether you’re using a software as a service, a CPA, processing through your bank, or run in house, do you find you’ve had a lot of issues with your procedures? Have you thought about looking elsewhere? If so, now is the time to do so. I know, how could I say that if year-end is so busy already? If you’re not currently considering shopping payroll providers, you should think again. Why you ask? Well, the holiday season is one of the busiest times of the year when it comes to shopping. If you are already spending time shopping for gifts for your friends and family, why not shop for your business as well? After all, it is because of your business that you are able to purchase those gifts for family and friends, so why not do your best to improve it? If you have not changed your mind about shopping for payroll now, then you should read on.
The final quarter of the year is here, and with it comes a new year, which means new business goals and opportunities. If you are reading this, chances are that you are considering switching payroll providers. Any kind of change can be overwhelming, and switching from a software that you are used to working with to a brand new one is no exception. Before making this change, you need to consider a lot of factors that can make your decision the best one. If you switch to the wrong payroll provider, this can cause a lot of trouble in the end. So, because of this, you need to make sure that you know exactly why you are switching, and that you have researched all of your options thoroughly.
Year-end is here, and for the most part, it is the most wonderful time of the year. Holiday sales are up, employees are being festive and morale is high, holiday parties are happening left and right, and then there’s those of us who work in payroll. Year-end is one of the most stressful times of the year for those who do payroll for a business. There are 3 main areas that are involved in year-end:
At the end of the day, virtually every business requires the use of some sort of payroll software. Whether your business has one employee or thousands, it’s important to have the tools necessary to administer payroll and ensure your business is staying in compliance with tax withholdings. Your method of processing payroll can range from doing it in-house, using a CPA, or by using a payroll provider.
In today’s technology-ridden business world, you can’t throw a stone without hitting a dozen different software-as-a-service options that are designed to make your life easier and increase efficiency in the office. With that being the case, how do you sort out the quality services from the bad? Well, it takes a lot of research, which I imagine is why you’re here. Today we’re going to look at what features make a quality Time and Attendance software. But first, let’s make sure we’re all on the same page. Put simply, Time and Attendance software allows you to track and calculate employee time. The specifics behind this can vary widely, as some timekeeping software will sync with your payroll, others will keep you in compliance with overtime requirements, etc. However, there are four primary features that every Time and Attendance software should have: The ability to set up rounding rules and exceptions, simplified scheduling options, informed reporting, and employee self-service. With these four features at your disposal, you’ll be ready to revamp your timekeeping process and simplify your daily workload.
As a small, privately owned business, we at Dominion understand all too well that if you want to expand your reach and grow financially, it is vital to have smooth and efficient processes in place. These processes can range from onboarding to employee retention to internal trainings, and of course, payroll. These processes have to be streamlined if you want your product or service to run smooth. The faster a business grows, the more problems come along, including data security, remote access, and having sufficient backup data. These are all concerns that business owners have to constantly be thinking about.
When candidates are interviewing for a position within your company, they try their best to make a good first impression with you. Once you decide on a candidate and hire them, it becomes your turn to make a good impression on them. You can do this by creating a good onboarding process. There is a lot of research out there on tips to creating an effective onboarding process, but have you heard of the common mistakes people make? Here are a few mistakes you should avoid during the onboarding process.
As you may already know, there are many different types of payroll processing: ranging from in-house to outsourcing, to even using a CPA. You’ve probably have heard of many different payroll service companies, but do you know exactly what they do and what they offer? Just like their name suggests, payroll companies ensure that employees are paid on time and that all of the employers stay compliant. Obviously, payroll is more than just writing checks, and a good payroll company will offer more than just that. Depending on the size of the company and the software’s capabilities, there are a variety of different things that payroll companies do for their customers.
In this day and age, nearly everything we do in our day-to-day life is done digitally. This includes most of our banking, accounting, social interacting, and even dating. With so much of our personal information hanging out there in the cloud, sometimes a flimsy password isn’t sufficient when it comes to keeping that information private. This is especially true if you’re like me and you only have one password that you alter here and there to adhere to different password requirements. This can be particularly dangerous with the major increase in hacking technology that has occurred over recent years. Common practices like my one-password-fits-all method or the ever helpful (yet horribly unsafe) notebook that holds every password you’ve ever created in one spot are not the only “weak links” when it comes to online security.
When your General Ledger is out of balance, it can create a stressful headache. With these brief suggestions and specific reports, you will be able to solve the puzzle in no time. Once you have discovered the issue, you can simply call Client Solutions at Dominion Systems to assign the missing piece. Then you’ll be able to relax your shoulders, ease your mind, and continue on with your busy day, stress-free from the General Ledger. Keep in mind, the following information is specific to Dominion’s software, but is very similar to what other software service companies have.
Payroll is a very important aspect of nearly every business, so choosing the best payroll services is imperative. Running payroll is not only about ensuring employees get compensated, but also about making sure their hours are accurate and that the company is staying compliant. There are a wide variety of payroll services out there, so I would like to give you some information that can help you make the best decision.
It doesn’t matter if you’re starting a new business, newly managing an existing one, or have been in the same position for years, it’s never a bad idea to re-evaluate your processes to make sure you’re running your business to the fullest extent. You know better than anybody how much work it takes to keep things in order, and since not all companies are run the same, it’s important to find a process that works for you. However, that doesn’t mean you have to do it on your own. Keeping your paperwork in order, monitoring your employee’s time and attendance, evaluating client needs, maintaining open communication, and measuring the success of your company on a global and personal scale, you’re probably willing to utilize as many tools as possible. That’s why today I’m going to go over the top 5 tools you should be using in order to run your company better.
Tracking your employees’ hours is very important. It offers employers many benefits such as easier, faster, and more accurate payroll processing, more efficient work administrations, better record keeping, and more. According to Wasp Buzz, a survey revealed that 80% of workers admitted to time theft. This is because not using the proper time tracking systems, like using paper time cards, for instance, can lead to “buddy punching”, which contributes to thousands of dollars being lost each year by businesses. The best solution to this problem is to switch to an automated time and attendance tracking system. According to the American Payroll Association (APA), 65% of the organizations surveyed said they were either in the process of switching to, or already used, an automated time and attendance software to track their employees’ hours. So what are the benefits of switching to an automated time and attendance software? I’ll tell you.
Let’s face it, there isn’t a single payroll solution that works for every company across the board. There are many factors that go into making the best decision, ranging from company size to industry. In fact, even once you’ve narrowed it down to a single method of processing payroll there are still dozens of businesses and resources to choose from, so it isn’t difficult to find yourself using a means of processing payroll that is not the most efficient for your business. However, it’s important to consider all options to make sure you’re using the best method for your company. Here is a list of factors you should consider when narrowing down your payroll method, followed by a quiz you can take that’ll help you make that decision.
By now you have probably heard a lot about going paperless. If your company has already gone paperless, then great! If not, now is the time. There are many benefits of going paperless. Not only does it saves time, money, and the environment, but it also improves security and it makes processing payroll a lot easier. Payroll and Human Resources are industries that use a lot of paper, they are also industries that need to keep their data secure at all time, which is why we at Dominion, try our best to be paperless. Here are some benefits of going paperless:
Adding a new team member is much more than just filling an open position. Aside from the training and onboarding that comes with a new hire, you also need to report their employment to the designated state agency for which you reside. Failure to do so is a direct violation of The New Hire Reporting Program which was mandated by the Personal Responsibility and Work Opportunity Reconciliation Act of 1996. New hire reporting information can be used for a number of different reasons, the most common being the collection of child support, reveal fraud in unemployment compensation, workers’ compensation and welfare programs.
First things first, compliance is everything in the back office. Whether you’re running the payroll, tracking employee hours, calculating who is eligible for ACA, or what have you, the key to success is making sure all your ducks are in a row. Issues with compliance can lead to hefty fines and working backward to correct what has been wronged. All-in-all, it should be avoided at all costs and with the help of a few tools, it can be for the most part. Even the most seasoned HR and payroll professionals can find themselves with a penalty due to error.
Many employees whose jobs fall into the sales category are typically paid some sort of commission rate. Running payroll for these employees can involve some complex calculations, which is why it’s important that you find a payroll software that makes this process as simple as possible for you. If you’re new to processing payroll that involves commission, it’s important that you’re familiar with how it works. Commissions are typically based on a percentage of the total sales with the idea that the more sales that are made, the more money that goes into the employee’s pocket. Most commission-based jobs have a base salary, too, making calculations a little more complex.
With the upcoming unknown that is the Department of Labor (DOL) Overtime Exemption update, it has become increasingly important to have an effective timekeeping system in place. If you are not familiar with the DOL Overtime Rule, it was scheduled to go into effect on December 1, 2016, but a federal judge has ruled against the regulation until further notice. At this point, we know that the overtime exemption rule has been blocked temporarily, but whether or not it will go into effect later, or will be modified, is anyone’s guess. Due to the unknown, it is best to be prepared for the changes to stay compliant. The best way to prepare yourself and your company is to track employee hours and pay based on hours worked. If you’re thinking about tracking employee hours in order to manually calculate paychecks, you’ll want to be mindful of a few things first.
We at Dominion take security very seriously. Since we are a payroll and HR company, we keep our client’s personal information stored within our software and we take every precaution to make sure it is safe. Recent studies show that identity theft has become more common, and it is very hard, if not impossible, to completely eliminate. Social security numbers, addresses, bank account information, and wages are just some of the data that can be found within payroll softwares or departments. If by any chance this information gets in the wrong hands, your company’s reputation will be at risk, and so will your employees’ personal information. So what can you do to avoid this
Finding the right online payroll software that suits your business can be a long, arduous process, and it’s important that you don’t rush the decision and choose the wrong service. There are many factors you have to consider, which is why we’ve compiled a (mostly) unbiased list of everything you need to know about what an online payroll software is, what it offers, and how you can make the best decision when choosing one.
With the year coming to a close, payroll and HR professionals are starting to prepare documents, such as W-2s, and audit a year’s worth of information in order to compile accurate employee data. Depending on your process and your employee size, this task can be daunting and can even take a few months time to complete. Whether you have a few questions about year-end, or you’re looking for a full on checklist, we can help you make a smooth transition into the New Year.
If you’re looking into starting your own business, creating a payroll process can seem pretty daunting. On top of all the other aspects you have to consider, paying your future employees punctually and accurately may not seem like a top priority. However, even if you have just a single employee, setting up an innovative payroll system will allow you stay on top of your legal responsibilities as an employer and prevent your company from incurring penalties from the IRS. That is why I’ve broken down the major actions you will have to take into these five steps:
Next month is the month many employers are, and have been, dreading for quite some time now. On December 1, 2016, the overtime exemption rules will be updated to reflect a hefty pay increase for those workers who are exempt. Not sure what qualifies as an exempt employee? According to the American Payroll Association, an exempt employee is one who does not need to be paid the minimum wage or overtime pay; with this, the employer does not need to record details involving their work (such as hours worked).
Jury duty is never fun, not for the person who has been summoned as a juror, and especially not for their employer who has to go on with one less employee. As an employer it can be extremely frustrating to have your staff pulled away for jury duty, but there isn’t much you can do about it other than disperse work to others in order to make up for that absence of the juror. The U.S. has a few provisions set in place to protect workers who do get called for jury duty in order to make sure their employment is not at jeopardy.
Determining employee classification is a vital part of running your business. It can be easy to confuse an employee for an independent contractor and vice versa, but doing so will cause you a lot of problems later on.
Halloween is a time for spooks, scares, and a little bit of light-hearted fright. Whether you’re celebrating with candy, costumes, or simply enjoying the amazing pumpkin-flavored everything that comes with the season, you shouldn’t have to deal with a scary payroll. This year October 31st falls on a Monday, meaning many payroll and HR professionals will be working hard to get their employees’ checks processed to meet a Friday payday.
If you’re an employer and you are considering hiring aliens (or have already done so), there are certain parameters you will need to be in compliance with in regards to the reporting and withholding of federal taxes. The first thing you will need to do is identify all aliens on the company’s payroll (an alien is considered any non-U.S. citizen).