Open enrollment can be a very hectic time of the year for companies of all sizes. No matter if you have 10 or 10,000 employees, open enrollment requires HR to track benefit information for all of them and make sure everything gets processed correctly. When you’re dealing with sensitive employee information it is always best to eliminate the paperwork and get everything in electronic form. E-forms are preferred for two reasons:
1. Eliminates paper waste (and it is accessible straight from your computer)
2. Reduces the risk of misplacing important documents
Make your Open Enrollment Paperless
Using benefits administration software allows for HR to ditch the handouts and gives employees the power to access their documents directly. So what does this mean? Well, for one it means less paperwork for HR, AND important documents are less likely to get lost. Also, this empowers employees to take charge of their benefit planning process. Not to mention, an electronic layout that has various steps is much more digestible than a thick packet of paper.
Put Your Employee’s in Charge
As I mentioned before, when you use software to handle your open enrollment you are able to allow the employee’s to access the information they need at their convenience. For example, say Ted needs to pick his benefits, but he wants his wife to review the information before submitting it. If you are using a SaaS model, Ted can log into his portal at home and review the information with his wife on his own time. From there they can select the plan that best suits their lifestyle and budget. Many different software platforms will allow you to pick your benefits and put them in a “shopping cart” so to speak. This means you can get a snapshot of everything you picked and it will total your costs for you. Simple as that.
Cut Out the Middle Man
Have a life event occur? No problem, simply log onto your benefits software and submit a life event to adjust your benefits accordingly. This eliminates the need to track down the HR Specialist and empowers employees to update their own information. Once you submit a life event, HR takes care of the rest.
Software as a Security Measure
Did you know that 1 out of every 20 documents is lost? Imagine if that document had your personal information on it. Software enables you to keep your private information just that, private. By cutting out the paper completely you can make sure that only yourself and the HR department have access to your information.
Interested in learning more about benefits administration software that can simplify your open enrollment? Attend a live demo of our new Benefits Administration software by registering below.